Easy Access agreement (in English)

What is the Easy Access agreement (HBO)?

The Easy Access agreement for universities of applied sciences (HBO) is a buyout scheme that Stichting UvO has closed with the Netherlands Association of Universities of Applied Sciences (Vereniging Hogescholen). In total 36 Dutch universities of applied sciences will pay each year for ..

Which universities of applied sciences (HBO) participate?

Universities of applied sciences (HBO) affiliated with the Netherlands Association of Universities of Applied Sciences (Vereniging Hogescholen) participate in the Easy Access agreement (HBO). This is a total of 36 government-funded Dutch institutions:

Aeres ..

To whom does the agreement apply?

The Easy Access agreement (HBO) concerns all students who follow courses at your university of applied sciences (HBO). It is crucial that the publications are used for educational purposes. The agreement does not allow any uses, disclosure or reproduction outside of an educational ..

How many pages may I use?

You may reuse up to 50 pages from a publication, provided this is a maximum of 25% of the original publication.

For example: From a book of 200 pages you may reuse 50 pages (25% of the original work) and distribute this among your students. This ‘reuse’ has been ..

What to do when I want to use more than 50 pages?

Do you want to reuse more than 50 pages or more than 25% of a work? This type of reuse is not included in the Easy Access agreement (HBO). You therefore have to request permission from the copyright owner. This can easily be done via the UvO portal. You will immediately receive permission or UvO ..

How many images may I use?

HBO teachers are allowed to use a maximum of 50 images in presentations (PowerPoint, Prezi, etc.). Additionally, there are two conditions:

- A total maximum of 25 images from one work (e.g. a book);

- A total maximum of 10 works from the same creator.

If you want to reuse ..

How much sheet music and poetry may I use?

Through the Easy Access agreement (HBO) you are also allowed to distribute sheet music and poetry to your students. The same conditions apply: you may use a maximum of 50 pages from a publication, provided that this no more than 25% of the original publication. The number of pages is what ..

What counts as a ‘publication’ when I use an article/paper from a journal?

The issue or edition in which the article or paper appeared.

For articles or papers, you may also use up to 50 pages from a publication, provided that this is a maximum of 25% of the original publication. By ‘original publication’ we mean: the number / issue / edition of the ..

Do I have to register all of my reuse?

Yes and no.

- < 50 pages: All reuse that falls within the buyout scheme does not have to be registered (roughly: up to 50 pages / 25% of a work).

- > ..

What about hardcopy readers / syllabi?

Hardcopy or paper materials are subject to the same conditions. According to the Easy Access agreement (HBO), it is irrelevant how the material is distributed. It is allowed to hand out the material to students through hardcopy readers, but also through electronic learning environments ..

Do I still need to send proof copies?

No, you no longer need to send proof copies (bewijsexemplaren), such as a printout or a hardcopy reader. Since the Easy Access agreement (HBO) came into effect in 2021, this is no longer necessary.

Do all educational institutions pay the same fee?

The individual fee of each university of applied sciences (HBO) depends on the number of students. Each institution pays € 8.50 (excl. VAT) per calendar year and per student that is registered at their institution on 1 October of the previous calendar year. These numbers are concurred with ..

Are the Easy Access agreements for HBO and universities the same?

The Easy Access agreements for HBO and WO are largely the same, but there are a few notable differences:

- Number of images: Universities of applied sciences (HBO) may use a maximum of 50 images in (PowerPoint) presentations. However, there is no limit to the number of ..

Does UvO carry out inspections?

Generally not. Only in two cases UvO can visit your university of applied sciences for an inspection:

1) For a sample.

The Easy Access agreement states that during the term of the agreement (2021-2023) four universities of applied sciences ..

What is the annual report of ‘other reuse’?

All universities of applied sciences (HBO) are to create an overview of ‘other reuse’. This contains all the reuse of content that has not been bought off with the Easy Access agreement, PoD fees and/or individual permissions. The annual report mostly concerns longer publications ..

Can the CopyRIGHT tool be used for the annual report?

SURF is currently developing an app called the CopyRIGHT tool. UvO took on an advisory role in the development of this tool. The goal is to integrate this tool with the various digital learning environments (f.e. BlackBoard), so that educators and staff can easily see which publications have ..